Among the many benefits of collecting real-time actuals on moving equipment assets is the ability to generate reports on the data that was collected. An important facet of becoming more efficient is the ability to know what efficiency looks like and this is where the integration of FAIRWAYiQ and taskTracker come into play for Superintendents.

Efficiency in maintaining property means keeping the grounds up to a specific set of standards within a given budget. Often times the budget can be seen as a restraint on a Superintendents ability to be more efficient or do more on the property—and in some cases this is true. Yet, there is more to be seen than meets the eye with the feeling of being ‘restrained’ by the budget. The truth is, there may be more freedom that one thinks with regards to uncovered dollars—we just need to know where to look for that money. Here’s a closer look at what this looks like by using a real example.

Below is a sample report generated from taskTracker that shows the estimated task times inputted by a Superintendent and the actual task times collected by FAIRWAYiQ:

For this example, let’s focus on tasks “Set Up (Detail)” and “Mow Collars / Approaches”. As we can see, the task “Set Up (Detail)” was allocated 4 total hours on average to complete the task. The average actual time was .56 total hours.

Meanwhile, Harry Johnson was given 4 hours to complete Mow Collars but took almost 7 total hours to complete. Granted, to get the obvious out of the way, we’re only looking at 1 assigned task of Mow Collars. However, over time we’ll get an accumulation of data which will give us a better average number. Let’s say Harry continues to cut Collars and Approaches consistently at 7 hours for a month, it would make sense to align our estimates with what is actually happening on the course.

Let’s get efficient

Rather than simply add more hours to Collars and Approaches, it would make more sense to reallocate the hours from Set Up (Detail) over to Collars and Approaches—allowing the budget to stay balanced and make tasks effectively more efficient where necessary. We essentially found unused budgeted dollars in Set Up (Detail) and reallocated them to Mow Collars and Approaches.

 

How does this translate to boards, committees, GM’s, and owners?

It illustrates a data-driven approach to making efficient decision across the property. It also allows the committees and boards no other alternative but to approve those projects and the additional spending because we are now operating as efficiently as possible within the current ‘restrained’ environment. Every task is being tracked and optimized for maximum productivity.

 

For more information on the EliteiQ integration by FAIRWAYiQ and taskTracker, click here: https://gci2.fairwayiq.com/